Word Intermediate 2013

Overview

This course contains the following 15 modules on the following:

AutoCorrect: 

  • AutoCorrect is used to automatically correct commonly misspelled or mistyped words as you type.
  • The AutoCorrect feature is found in Word Options in the Backstage View on the File tab within Proofing. The main list in the pane shows all the options currently selected for AutoCorrect.
  • To de-activate the AutoCorrect word replace feature, remove the check from the Replace text as you type box. Using Replace With function
  • You can store frequently used text or graphics in the AutoText list using the Quick Parts button on the Text group in the Insert tab and are stored in the Building Blocks Organiser.

Automated Formatting: 

  • You have learned how to use Word's automated formatting tools to change the look of a document.
  • Format Painter applies existing formats to other text and is located in the Clipboard group on the Home tab.
  • Bullet and numbering buttons create bullet and numbered lists and are located in the Paragraph group on the Home tab.
  • To create special characters use the Symbol command located on the Insert tab.
  • Themes contain pre-designed colour schemes, backgrounds, bullets, fonts and other document elements. The Themes group is located in the page layout tab.
  • Use the Style Group located in the Home tab to view and apply different template styles as well as creating a new style.
  • Formatting text with styles is fast and allows you to keep document consistency.

Borders and Word Art: 

  • You have learned how to add a border around a picture, apply various shading styles and use WordArt.
  • To change the borders of a picture box and add shading, select the Format tab by double clicking on the image or right click on the graphic image.
  • The Fill Color options contain the various shading styles, and the Line Color options contain the various border styles. Borders can be added using the Picture Styles Group on the Format tab.
  • To enlarge the first letter or word of a paragraph, use the Drop Cap command in the Text group on the Insert tab.
  • The WordArt button is in the Text group on the Insert tab and is used to create special effect text.
  • You can format, align, or edit text for the WordArt object using the WordArt Styles group on the Format tab.

Drawing Tools: 

  • The Drawing tools are used to create various shapes. There are specific procedures that apply to each drawing tool.
  • The default fill colour of a drawing object is white. Use the Shape Fill list in the Shape Styles group to choose another colour.
  • Rotate or Flip is used to rotate an object 90 degrees left or right or flip it horizontally or vertically by 180 degrees.
  • To change the order of stacked objects either forward or backward one position or directly to the front or back of the stack, use the commands in the Arrange group.
  • To group multiple objects into one use the Select Objects in the Select option in the Editing button. Then click on the Format tab and the Group button in the Arrange pane.

Envelopes and Labels: 

  • This module looks at creating an envelope layout form and save it with a letter. Also how to mass-produce addresses for labels. You can create a single envelope or address labels from an address already typed into a letter by selecting the required address before activating the Envelopes and Labels feature.
  • The Delivery address information is created from the first address in the left margin. The Envelopes and Labels feature is located within the Mailings tab in the Create group.
  • Format envelope addresses and display different envelope types as well as printing options by using the Options button.
  • An envelope is recognised as Page 1 when it is added to a letter document.
  • Within the Labels button, the Full page of the same label option creates an entire page of the delivery mailing address or Single Label creates one.
  • Within Envelopes and Labels use the Options button or the Label box to select from the different type of labels. You can save the labels page by selecting the new document button.

Formatting With Tabs: 

  • Tabs allow you to align document text. Tab moves the insertion point to the next tab stop, pushing existing text right. Word automatically enters a Left tab unless you change the settings. The Tab key will move the insertion point by 25 centimetres.
  • Pressing the Backspace key at any time will remove the previous character, whether that character is a letter, a number, or a tab stop.
  • Clicking on the Tab Alignment button cycles you through the different types of tabs and indents that are available.
  • A Right tab simply sets the tab position as the right margin for that column so that the text you enter is entered to its left.
  • The Decimal Tab is a great tool to help you to line up figures.
  • Double clicking on any of the tabs will display the Tabs box; this provides a convenient way to apply and view tabs in the document.
  • Dot Leader tabs fill the empty space before the selected tab with leader characters helping to link data in different columns.

Macros: 

  • A macro is a sequential series of instructions that tells Word how to automatically perform a task. You can create macros by either manually writing or recording the instructions.
  • The Record New Macro option is accessed in the Macro list button on the View tab to build a macro by recording any actions as you perform them. You can assign a macro to a toolbar button or menu command by selecting the Toolbars button and then following the prompts.
  • All of the custom macros that have been created are displayed on the Macro name list.
  • Word's built-in macros can be displayed in this list by selecting View Macros from the Macros list.
  • The Macro Recorder generates Visual Basic code that is required to perform the actions in the macro.
  • You can actually open up the code and edit a macro if you understand the Visual Basic language. To edit a macro you choose Macros from the View tab, click view Macros and Click.

Outlining Documents: 

  • Outline is a powerful tool for setting up a structure for list items in Word.
  • You create an outline by selecting the Outline command from the View tab or by clicking on the Outline View button at the bottom of the screen. This launches a new tab on the ribbon at the top of the screen.
  • Outline View displays a basic document framework to assist with re-arranging information.
  • Promote and Demote buttons are used to display paragraphs with up to nine different text levels.
  • The plus symbol indicates further item sub-levels. Clicking on a plus or minus symbol selects a heading and any sub-levels.
  • Use the Collapse button to hide text levels or show them using the Expand button.
  • To number an outline use the Multi level List button in the Paragraph group.

Printing Documents: 

  • This module looks at the various ways to view and print a document.
  • Zooming enables you to view a document in different magnifications.
  • Print Preview allows you to see how the document will appear when printed and is accessed from the Office button.
  • Page Setup can be used to control a variety of printing options and is accessed in the Page Layout tab.
  • To change printing options use the Print command selected from the Office button.
  • Documents can be printed faster but at a reduced print quality by using the Draft output option.

Proofing Tools: 

  • In this module you lookat Word's Proofing tools the spelling and grammar checker and the thesaurus.
  • Spelling mistakes are underlined with red wavy lines and an x appears in the spelling icon at the bottom of the screen.
  • Grammatical errors appear with green wavy lines.
  • Spelling Checker helps find any spelling mistakes by comparing words against its own dictionary.
  • Grammar Checker uses rules that are associated with the selected Writing Style. The Spelling and Grammar Checker is located in the Proofing group on the Review tab
  • If you regularly make certain typos, then add them to the AutoCorrect list so they will be automatically corrected.
  • The Thesaurus presents alternative words with similar meanings to the selected word and is found in the Proofing group on the Review tab

SmartArt: 

  • The SmartArt command is located under the Insert tab in the Illustrations group.
  • The Design and Format commands are in the SmartArt tools tab.
  • The Picture Tools tab allows you to add images and add and change text.
  • Additional shapes and shape effects can also be added to your graphic using the Add Shapes function.This course looked at how to use SmartArt to creatively improve your documents. SmartArt is used to display information with the aid of graphics to enhance it.
  • The SmartArt command is located under the Insert tab in the Illustrations group.
  • The Design and Format commands are in the SmartArt tools tab.
  • The Picture Tools tab allows you to add images and add and change text.
  • Additional shapes and shape effects can also be added to your graphic using the Add Shapes function.

Templates: 

  • You can import templates into Word from the Internet using the Office Template Gallery which can be accessed from Open New Window. Clicking on New provides a list of templates to view from Microsoft's Internet page if you are connected to the internet.
  • The Templates on the web option provide access to thousands of images, sounds and animations that are stored on the Web. They are updated every month so that you will constantly have fresh options to select from.
  • This resource provides hundreds of professionally designed templates that can be downloaded and the edited on your computer.
  • The Template Gallery offers a large selection of templates that have been organised into categories.
  • You can download a Template and then edit it in Word. You can also create your own Template by using Save As Word Template in the Office button.

Watermarks: 

  • In this course you have learnt, how to insert a watermark into a document. A watermark is a faint image that is automatically added to the background on every page.
  • It sits behind the text and can be added to business letters, menus, catalogues, brochures, and many other document types.
  • You can use clip-art, AutoShapes, drawing objects or text as a watermark. Company or club logos for example, can be used as watermarks on invitations or newsletters.
  • The Watermark button is located in the Page Background group on the Page Layout tab and allows you to select the type of watermark that you want to create.
  • The selected picture is displayed on the page with handles that allow it to be re-sized and placed on the page.
  • When you add a watermark, Word automatically softens the appearance of the graphic and places it behind the text.

Working With Columns: 

  • Organising text into columns can help to make it more presentable for some documents. To organise text into equal width columns use the Columns command in the Page Layout tab.
  • To create columns of unequal width or with vertical lines use the Columns button.
  • Section breaks are inserted automatically before and after columns.
  • You can change the width of columns by dragging the column ruler markers.
  • To position a line between the columns select the Line between option.

Working With Style: 

  • Styles allow you to quickly and consistently change the format and layout of text. The Style group is found in the Home tab.
  • This course looked at Applying Styles and colours. You will also learn how to change Styles and Fonts and create your own style which will be saved in the Styles box
  • The Preview pane reflects the settings selected and can be shown by clicking Show Preview in the Styles pane.

Objectives

AutoCorrect: 

  • Enter Text Automatically
  • Correct Text Automatically 
  • Use AutoCorrect Options 
  • Use the AutoCorrect List 
  • Create an AutoText Entry

Automated Formatting: 

  • Use the Format Painter
  • Create Bullet Lists 
  • Create Numbered Lists
  • Insert Symbols 
  • Assign Shortcut Keystrokes
  • Apply and change a Theme 
  • Work with Style Command
  • AutoFormat a Document 
  • Apply Styles to Text

Borders and Word Art: 

  • Apply Fill Styles to a Picture
  • Apply a Border to a Picture
  • Add Drop Capitals to Text
  • Use WordArt

Drawing Tools: 

  • Use Drawing Tools
  • Draw a Straight Line
  • Draw Rectangles and Squares
  • Draw assorted Shapes
  • Apply a Shadow Effect
  • Flip and Rotate Objects
  • Resize and Move Objects
  • Select Drawing Objects
  • Group Drawing Objects
  • Delete a Drawing Object
  • 1 Add 3D effects

Envelopes and Labels: 

  • Use Envelopes and Labels 
  • Add an Delivery Address 
  • Include a Return Address 
  • Work with Envelope Options 
  • Print an Envelope 
  • Create a Label

Formatting With Tabs: 

  • Format with Tabs 
  • Use the Centre Tab 
  • Use the Right Tab 
  • Use the Decimal Tab 
  • Use the Tabs Box 
  • Apply Dot Leader Tabs 
  • Move Tabs 
  • Clear a Tab 
  • Use the Show/Hide Command

Macros: 

  • Record Macros 
  • Run Macros 
  • Edit a Macro

Outlining Documents: 

  • Identify Outlines
  • Change to Outline View 
  • Work with Outlining Tab
  • Create an Outlined document
  • Promote Outline Levels 
  • Demote Outline Levels 
  • Show and Hide Formatting 
  • View Outline differently
  • Move headings in Outlines

Printing Documents: 

  • Modify Zoom Settings 
  • Print Preview a Page
  • Preview Multiple Pages 
  • Use Full Screen View
  • Use Page Setup
  • Print a Document 
  • Use Print Options 
  • Select Different Printers

Proofing Tools: 

  • Identify Spelling Errors 
  • Identify Grammar Errors 
  • Amend Spelling 
  • Hide Spelling Errors 
  • Hide Grammar Errors 
  • Check Spelling 
  • Use Grammar Checker 
  • Use the Thesaurus

SmartArt: 

  • Insert SmartArt graphics
  • Choose a SmartArt graphic
  • Work with SmartArt tools 
  • Use the Design and Format tabs
  • Add images to SmartArt 
  • Use the Picture Tools tab
  • Insert text in SmartArt
  • Change text in SmartArt
  • Add additional shapes 
  • Create shape effects
  • 1 Resize the SmartArt graphic

Templates: 

  • Use the Template Gallery 
  • Access Templates online
  • Download Templates
  • Edit a Template in Word
  • Create your own Templates

Watermarks: 

  • Create Watermarks
  • Position a Watermark
  • Soften a Watermark
  • View a Watermark

Working With Columns: 

  • Create Columns
  • Change Column width
  • Justify Columns 
  • Identify a Section Break 
  • Use the Columns Box

Working With Style: 

  • Understand Styles 
  • Apply Styles 
  • Apply Colours
  • Change Styles
  • Change Fonts
  • Create a New Style 
  • Edit a Style

Course Duration

8 Hours

AutoCorrect: 40 Minutes
Automated Formatting: 40 Minutes
Borders and Word Art: 30 Minutes
Drawing Tools: 45 Minutes
Envelopes and Labels: 40 Minutes
Formatting With Tabs: 20 Minutes
Macros: 25 Minutes​​​​​​​
Outlining Documents: 40 Minutes​​​​​​​
Printing Documents: 35 Minutes​​​​​​​
Proofing Tools: 40 Minutes​​​​​​​
SmartArt: 45 Minutes​​​​​​​
Templates: 40 Minutes​​​​​​​
Watermarks: 45 Minutes
Working With Columns: 20 Minutes
Working With Style: 30 Minutes