Word Beginners 2013

Overview

This course contains the following 11 modules on the following:

Introducing Word: 

  • Word is a Windows word processor from Microsoft that contains powerful features enabling you to create many types of documents.
  • You open Word by selecting Microsoft Word from the All Programs sub-menu or on the Start or main All Programs menus.
  • For each file opened a taskbar button will be displayed on the taskbar at the bottom of the screen.
  • The Ribbon at the top of Word 2010 provides access to the most popular commands and is divided into Tabs, Groups and Commands.
  • The Backstage View provides access to the file management options.
  • Help is available through the Help button or Backstage View.
  • Text styles may be reset through the Change Styles button menu.

Basic Text Formatting: 

  • Many formatting attributes are available from the Font group in the Home tab. You can use buttons on the mini toolbar that appears when text is selected. Shortcut keys can also be used, i.e. Ctrl I for Italics.
  • The Font can be changed by clicking on the Font list button and selecting an alternative.
  • Highlighting can be added using the Highlight button to add as well as change the colour.
  • You align text by clicking on the Alignment buttons, found in the Paragraph group on the Home tab. Only the selected text or current paragraph is affected.
  • Using the Change Case button in the Font group on the Home tab or the Shortcut keys Shift F3 you can change the case of text characters without having to retype them. The Grow and Shrink fonts enable the size to be changed by 1 point.
  • Working with the Font dialogue box is a convenient way of applying several text attributes and effects simultaneously or modifying character spacing.
  • Formatting may be removed using Select All from the Editing group on the Home tab then the Clear Formatting button in the Font group.

Creating Documents: 

  • To create a new document, select New on the File tab or select the Ctrl key and press the N key.
  • The mouse pointer shape changes in different parts of the document.
  • Click and Type allows you to insert text and objects using various alignment options.
  • To automatically add the date and time to a document, use the Date and Time command from the Insert tab. To view any non-printing characters click on the Show/Hide button.
  • Select text by dragging over it, or by clicking in the left margin. A paragraph can be selected by double clicking on the selection bar before and after it.
  • To reverse the effects of your last action, use the Undo command or by clicking anywhere in the work text area. With the text selected it can be deleted using the delete or backspace keys.

Formatting Paragraphs: 

  • Indent paragraphs by dragging the relevant indent marker to the required ruler location. Indenting paragraphs pushes the corresponding text in or out from the margins.
  • A hanging indent is one where the first line remains fixed and the other lines are off-set.
  • To indent the entire paragraph you drag the All Indent marker.
  • To create indents inside a margin or change paragraph spacing use the Paragraph box.
  • Use the Format Painter to copy formatting.

Graphics: 

  • Word enables you to import a wide variety of images to enhance your document. To add Clip Art pictures select Clip Art on the Insert tab.
  • The Favorites category is where most frequently used clips are stored.
  • You can search for clips by using keywords, or displaying clips of a similar artistic style.
  • To add a clip at the current insertion point, select the Insert command, or double click on the image to insert into your document.
  • Add effects to your images using the Preset styles in the Picture Styles group.
  • To re-size a Clip Art object drag its sizing handles. To move a Clip Art object drag it to the desired location.

Moving and Copying Text: 

  • This module looks at ways to move and copy text including using Toolbars, Shortcut menu and Drag and Drop methods.
  • Cut, Copy and Paste can be found in the Home tab, as well as Shortcut menus and Shortcut keys can also be used.
  • When using the Cut or Copy commands, the data is put in a temporary storage area called the clipboard. Windows Clipboard is able to store a number of items so you can choose which to paste with the Pasting Multiple Items button using the Clipboard in the Home tab.
  • Right-clicking on an object to display its Shortcut menu is an alternative way of working in Word.
  • Paste Special can be selected by clicking the Paste button in the home tab and enables the original formatting to be retained.
  • You move data within a document or between documents by using the Drag and Drop method. To display more than one document select View Side by Side from the View tab.

Navigation Tools: 

  • You use the Vertical Scroll bar to move up and down your document, and the Horizontal Scroll bar to move left and right.
  • The two black triangular buttons at the bottom of the Vertical Scroll bar move you directly to the next or previous pages.
  • Use the Select Browse Object button to move to different objects in the document.
  • The Go To command lets you quickly move to a specific document location.
  • To move to the end of a document use the Ctrl End keys and Ctrl Home keys to move you to the extreme top.

Opening Saving and Closing: 

  • Open documents are represented by Taskbar buttons that allow you to switch between them, you can also move between open documents using Switch Windows on the View tab.
  • Open on the File tab opens existing documents and displays tools to change and create folders, manage files and view documents in different ways. The Look in list provides a fast way to select different drives and folders.
  • To open a document double click on it in the contents pane or type its name and path in the Filename box.
  • You can retrieve recently used documents from Recent on the File tab.
  • Use the Save button to save changes or select Save on the File tab. Use Save As to make a copy of a document, or save it in another word processor format.
  • All open documents are closed simultaneously by using the Exit Windows command in the File tab.

Page Layout: 

  • Page Setup on the Page Layout tab provides an alternative way to change your page margins. The Margin button in the Page Setup group can also be used. The Preview box will reflect how your margins will look before you apply them.
  • In Print Layout View a Soft page break is represented by a white page, a gap, then a new page. Hard Page Breaks are inserted using Page Break on the Pages menu
  • Changing the spacing between lines and paragraphs affects how close together the lines will appear on a page. To change spacing between lines and paragraphs, select Line Spacing from the Home tab or use the Shortcut keys.

Screen Components: 

  • This course provided an introduction to Word's screen components, giving an overview of the Ribbon features which are Tabs, Groups, Commands and the additional options available within the groups and tabs.
  • Each of the tabs covers a function, for example choosing how your document will look from the Page Layout tab, using the Insert tab to insert objects into a document and selecting how to view your document and screen in the View tab.
  • The function and use of the Quick Access Toolbar were explained. Customising the Quick Access toolbar by adding or removing functions makes it an effective tool and tailors it to your specific needs.
  • Dialogue boxes are available for each group, offering a range of useful commands and tools.
  • The mini toolbar provides more options to use in your document.

Task Panes: 

  • Task Panes can help you to perform searches, open documents, view your Clipboard, format documents, download templates from the web and more.
  • The various styles available to apply to your text are found in the home tab. Click on the Styles list button. You can scroll through the different styles to select how you want your document to look.
  • You can copy and cut to the clipboard by selecting text and using the clipboard group at the top of the screen. Clicking on the clipboard button will display the clipboard pane.
  • The traditional Find feature is still available in Word in the Editing group on the Home tab. Selecting Find will display the Find and Replace pane.
  • The Help function is available from your computer or, if you are connected, online, from Office Online, using the Help icon.

Objectives

Introducing Word: 

  • Identify the Function of Word
  • Start Word
  • Work with the Ribbon
  • Use Tabs
  • Use Groups and Commands 
  • Use the Backstage View 
  • Start Help 
  • Use Word 2003 default style

Basic Text Formatting: 

  • Apply text formatting
  • Change font type, 
  • Change font size and colour
  • Use the Highlight Feature 
  • Align Text 
  • Change Case 
  • Grow or Shrink Font
  • Work with Font Dialogue Box 
  • Clear formatting

Creating Documents: 

  • Create a New Document 
  • Recognise mouse pointers
  • Use Click and Type 
  • Insert a Date and Time field 
  • Use the Show/Hide Feature 
  • Use Insert and Overtype
  • Select and De-select Text 
  • Delete Text 
  • Undo Actions 
  • Repeat Actions 

Formatting Paragraphs: 

  • Indent Paragraphs with Ruler
  • Modify Indents using Toolbar
  • Indent Text using Shortcuts
  • Adjust the right margin
  • Work with the Paragraph Box
  • Copy Paragraph Formatting

Graphics: 

  • Work with the Clip Art Gallery
  • Search for Clip Art Pictures 
  • Insert Clip Art using the Menu 
  • Double click to add Clip Art
  • Using the Clip Art Organiser
  • Enhance Images
  • Size and Move Objects

Moving and Copying Text: 

  • Use Cut and Copy
  • Move Text with Toolbar
  • Copy with Shortcut Menu
  • Use Paste Special 
  • Paste Multiple Items
  • View multiple documents 
  • Drag and Drop Text

Navigation Tools: 

  • Scroll through Documents 
  • Use Browse Object Button 
  • Use Go To 
  • Move using Shortcut Keys

Opening Saving and Closing: 

  • Define Open components
  • Open existing documents 
  • Open Recent documents
  • Save a File 
  • Use Save As 
  • Close a document 
  • Use Close All 
  • Exit Word

Page Layout: 

  • Adjust Page Margins
  • Modify Margins in Page Setup 
  • Identify a Soft Page Break 
  • Add a Hard Page Break 
  • Remove a Hard Page break
  • Change Line Spacing

Screen Components: 

  • Work with the Ribbon
  • Use Tabs
  • Use Groups and Commands
  • Change Quick Access toolbar 
  • Launch dialogue boxes
  • Use Mini Toolbars

Task Panes: 

  • Use Task Panes 
  • Format text in Styles
  • Copy and Cut to Clipboard
  • Use Find and Replace 
  • Find Help

Course Duration

7 Hours

Introducing Word: 15 Minutes
Basic Text Formatting: 55 Minutes
Creating Documents: 55 Minutes
Formatting Paragraphs: 20 Minutes
Graphics: 25 Minutes
Moving and Copying Text: 40 Minutes
Navigation Tools: 35 Minutes
Opening Saving and Closing: 55 Minutes
Page Layout: 40 Minutes
Screen Components: 45 Minutes
Task Panes: 45 Minutes