PowerPoint Intermediate 2013

Overview

This course contains the following 10 modules on the following:

Animations: 

  • You can add transitions to slides by using commands from the Transitions to This Slide Group on the Transitions tab. Available transitions include Cut, Fade, Wipe, Split and Reveal.
  • It is possible to animate images on Slides using the Add Animation button in the Advanced Animation Group on the Animations tab. When the menu opens select the animation of your choice.
  • To change an effect on a slide, simply select a different animation from the Transitions menu or select No Transition to clear effects.

Creating Charts: 

  • Charts are useful for presenting numeric information in interesting, easily understood ways. Charts may be added to a presentation by clicking on the Chart Icon in the middle of the slide, or by clicking on the Chart option on the Insert tab and choosing an option from the Insert Chart window.
  • Charts data and titles may be edited in Excel. Colours and effects are available through the More Styles button in the Chart Styles group on the Design tab.
  • The Change Chart Type button in the Type group allows you to change the chart from, for example, Column to Bar.
  • The Format tab contains the commands for changing the colours and appearance of shapes within a chart.

Drawing Tools: 

  • Drawing objects can be inserted into a presentation from either the Insert tab or the Drawing group on the Home tab.
  • The Drawing Tools Format tab opens when a drawing object is inserted in a presentation.
  • You can alter the size of a drawing object using the grab handles which appear when the object is selected.
  • The Arrange Group allows you to position your drawing object in a variety of useful ways, e.g. rotate vertically.
  • SmartArt graphics are available from the Insert tab or from the SmartArt icon on a slide. When a SmartArt graphic is opened the SmartArt tabs appear allowing access the editing tools.
  • WordArt is an option on the Insert menu, WordArt may be edited using the Drawing Tools tab.
  • To delete any drawing object simply select it and press the Delete key.

Headers and Footers: 

  • You can insert Headers and Footers using the Headerand Footer button in the Text group on the Insert tab.
  • The Header and Footer dialog box allows you to edit the Header and Footer settings for Slides or Notes and Handouts. Slides only have Footers but Notes and Handouts can have Headers and Footers.
  • Once Headers and Footers are in place they may be edited on individual slides by clicking on them and typing directly into the box.
  • To edit the Headers and Footers on all slides open the Header and Footer dialog box, make any changes and select the Apply to All button.
  • Slide Numbers are inserted using the Slide Numbers button in the Text group on the Insert tab. This opens the Header and Footer dialog box; checking the Slide Number box and selecting Apply to All will add Slide Numbers to every slide.

Media Tools: 

  • Insert tab. You can select videos from files, web sites or clip art.
  • When a video has been inserted the Video Tools Format and Playback tabs open allowing you to set your preferences.
  • To insert an Audio clip use the Audio button in the Media group on the Insert tab. You can select audio from files, clip art or record your own.
  • When an audio has been inserted the Audio Tools Format and Playback tabs open allowing you to set your preferences.
  • To create a Photo Album click the Photo Album button in the Images group on the Insert tab. Open the Edit Photo Album dialog window from the Photo Album button to make changes to an existing album.
  • To add an Action to a slide use the Action button in the Links group on the Insert tab. Actions can be set to occur when they are moused over or mouse clicked. Actions may also contain Audio clips.

Proofing and Printing: 

  • Misspelled words are marked by wavy red underlining and a red cross through the Spelling icon on the Status bar. Right clicking on the underlined word brings up the Shortcut menu which offers alternate spellings, the choice to Ignore All or Add to Dictionary and the option to spell-check the whole document.
  • The Spelling button in the Proofing group on the Review tab allows you to check your spelling at any time. The Spelling button opens the Spelling dialog box which picks up words that are not in its Dictionary and offer suggestions for you to use. The dialog box allows you to Ignore/Change this instance or all instances of the word, add it to the dictionary, set Autocorrect, suggest more words and set Options.
  • To view slides in Black and White select the Grayscale button from the Color/Grayscale group on the View tab. The Grayscale tab will open and you can choose the level of black, white and gray. To return to viewing your slides in colour click the Back to Color View button.
  • Print Preview and other Print options are available from the Backstage View on the File tab.

Speaker Notes and Handouts: 

  • Speaker notes are generated to support the Speaker when using PowerPoint in a presentation environment, Handouts are intended for distribution to the audience.
  • To open and view the Speaker Notes area select Notes Page from the Presentation Views group on the View tab. To enter notes click in the Notes area and type. Text may be formatted and edited in the usual ways.
  • Notes Master is available from the Master Views group on the Views tab. A New tab is opened and you can edit Placeholders like dates or footers, themes, orientation and backgrounds etc. You can exit the Notes Master tab by clicking the Close Master View button.
  • Handout Master is available from the Master Views group on the Views tab. The Handout Master tab contains commands in the following groups: Page Setup, Placeholders, Edit Theme and Background and is closed by clicking Close Master View.

Tables: 

  • Insert a table by selecting the Table command from the Insert tab, or clicking on the Insert Table icon in the middle of a blank slide. You can resize a table by dragging its sizing handles.
  • The Tables Tools Design and Layout tabs will open to allow you to manage the appearance and formatting of your table.
  • You can insert data into a table by selecting a cell and typing straight into it. To move forward in the table press the Tab key and press Shift Tab to go back or use the arrow keys.
  • New rows and columns may be added using the commands in the Rowsand Columns group. Delete rows or columns by selecting them and clicking the Delete command in the Rowsand Columns group.
  • Styles are available from the Table Styles group on the Tables Tools Design tab.
  • Lines and Borders can be edited using the commands in the Draw Borders group on the Tables Tools Design tab

Templates: 

  • Templates are available through the New option on the Backstage View on the File tab. To open a Template double click on it or select it and click the Create button.
  • Text in Templates may be edited by clicking on text boxes and typing straight in. Layouts may be changed using the Layout button in the Slides group on the Home tab.
  • Pictures may be inserted using the Insert Picture icon or the Insert tab.
  • The options on the Design tab allow you to change the appearance of a Template.
  • Slides from other Templates may be copied and pasted into the template you are using.
  • Save Templates using the Save option and selecting PowerPoint Template in the Save as type box.

Working with Slideshow: 

  • Hide slides by choosing the Hide Slide option on the right-click Shortcut menu. Reveal them again by using the same command.
  • Add a Hyperlink via the Hyperlink button in the Links group on the Insert tab or use the Hyperlink option on the right-click Shortcut menu. Either of these methods will open the Insert Hyperlinks dialog box where you can also edit your Hyperlinks.
  • Pointer options are available from the right-click Shortcut menu; you can choose arrow, pen or highlighter, change the colour, use eraser functions and change the arrow.
  • Ink Annotations made on slides during a presentation may be kept and edited like any other object.

Objectives

Animations: 

  • Add Transitions to slides
  • View and preview transitions
  • Create custom animations
  • Change Transitions 

Creating Charts: 

  • Use Shortcut Keys
  • Add a Chart to a Slide
  • Edit Charts
  • Use Chart Tools tabs
  • Apply Chart styles
  • Edit Chart layout
  • Edit formatting

Drawing Tools: 

  • Insert Shapes
  • Use SmartArt graphics
  • Use WordArt
  • Delete Objects 

Headers and Footers: 

  • Add a Header
  • Add a Footer
  • Edit Headers and Footers
  • Modify Slide Numbering

Media Tools: 

  • Insert Video clips
  • Insert Audio clips
  • Create a Photo Album
  • Apply Action settings

Proofing and Printing: 

  • Use the Spell Checker
  • View Slides in Blackand White
  • Use Print Preview
  • Set Printing Options 

Speaker Notes and Handouts: 

  • Create Speakers Notes
  • Use Notes Master
  • Use the Handout Master 

Tables: 

  • Insert a Table
  • View and use Table tools
  • Insert data
  • Add / remove columnsand rows
  • Apply Styles
  • Edit Lines and Borders

Templates: 

  • Open a Template
  • Edit a Template
  • Add images
  • Apply Styles
  • Combine Templates
  • Save Templates 

Working with Slideshow: 

  • Hide slides
  • Insert and use Hyperlinks
  • Use Pointer options
  • Use Ink annotations

Course Duration

6 Hours

Animations: 25 Minutes
Creating Charts: 35 Minutes
Drawing Tools: 35 Minutes
Headers and Footers: 25 Minutes
Media Tools: 55 Minutes
Proofing and Printing: 25 Minutes
Speaker Notes and Handouts: 20 Minutes
Tables: 55 Minutes
Templates: 25 Minutes
Working with Slideshow: 50 Minutes