PowerPoint Beginners 2013

Overview

This course contains the following 10 modules on the following:

Introducing PowerPoint: 

  • This introduction to Microsoft PowerPoint has allowed you to get a feel for the program.
  • PowerPoint can be opened from a Desktop icon, an icon on the Start menu or from Microsoft Office 2010 in the All Programs section of the Start menu.
  • The Ribbon contains Commands arranged in Groups according to function and organised into themed Tabs.
  • The File tab contains all the functions previously located in the File menu and Office button menu in Office 2007.
  • Help is available from the backstage View on the File tab, from the Help button in the top right-hand corner of the window or by using the F1 shortcut key.

Arranging Slides: 

  • In this module you learned how to add, duplicate, delete, arrange and re-order slides in different presentation views.
  • Slides may be dragged into new positions and the numbering will change to reflect the arrangement
  • New slides may be added by clicking on the New Slide button in the Slides Group on the Home tab.
  • Slides may also be added using the Shortcut keys Ctrl Enter
  • You can use Slide Sorter, which is layout option, to see all your slides at once and move them around to suit.
  • Duplicate Slides can be created using the New Slide button with the original slide selected by Duplicate Selected Slides from the list menu.
  • Slides may be selected and deleted using the Delete key.
  • To insert a slide at a specific point select a slide then click the New Slide button, your new slide will be inserted after it.

Creating Presentations: 

  • Create a new presentation by typing directly into the slides and adding new slides as needed.
  • You can add new slides using the New Slide button on the Home tab.
  • Different slide types are available on the New Slide list menu, simply click to choose.
  • Themes are available in from the Themes group on the Design tab. Click the list button to see more available Themes.
  • You can edit a Theme using the Color, Fonts and Effects buttons in the Themes group on the Design tab.
  • The Undo and Redo buttons on the Quick Access Toolbar can help you edit your work

Editing Presentations: 

  • Slides can be removed from Presentations using the Delete key or command or by clicking Cut from the Home tab or the right-click shortcut menu.
  • You can use Cut to remove slides and Paste to restore them to the presentation. The Clipboard window is helpful here.
  • Slides can be moved using Cut and Paste or simply selected and dragged to a new location.
  • You can import slides from an Outline document which means you can write text in a Word document with all its word formatting options.
  • The content of slides may be changed by clicking in the various boxes and editing directly. The Change Picture command on the Picture Tools Format menu is useful for changing pictures.
  • The Slide Layout button on the Home tab allows you to change the layout.

Opening Saving Closing: 

  • It is important to get into the habit of saving your work at frequent intervals. You can save using the Save command on the File tab, the Save icon in the Quick Access Toolbar or the shortcut keys Ctrl S.
  • Close presentations using Close in the Backstage View on the File tab.
  • You can exit PowerPoint using the Exit command on the File tab. If you only have one presentation open, the Close button in the top right corner will close the presentation and PowerPoint at the same time.
  • Saved presentations can be opened through the Open command in the Backstage View on the File tab.
  • Recently used files will be displayed in the Recent pane on the File tab and may be opened by clicking on the title.
  • If you have more than one presentation open at a time you can switch between them using the Switch Windows command in the Window group on the View tab.

Outline View: 

  • Outline view allows you to edit text either in the main slide view or in the Outline pane.
  • Selected text can be formatted using either the Font command on the Home tab, or the Mini Toolbar.
  • Text attributes can be removed by clicking the relevant highlighted commands in the Home tab, or the Mini Toolbar.
  • Bullets and Numbering are available from the Paragraph Group on the Home tab.
  • The Promote, Demote, Move Up and Move Down buttons on the right-click Shortcut menu allow you to re-arrange the order of the items in a list.
  • The Collapse command on the Shortcut menu allows you to collapse the text in the current slide in the outline pane, so that only the title remains visible. Expand will show everything that is on the slide. Collapse All will collapse all the slides in the presentation.

Screen Components: 

  • Title Bar is found at the top of the PowerPoint window and displays the name of the open presentation.
  • The Ribbon contains all the Commands you will need arranged in Groups on themed Tabs.
  • You can change Views using the commands on the View tab or the View shortcut buttons on the Status bar at the bottom of the window.
  • The File tab contains the Backstage View where you can manage your files incorporating all the features of the old File menu and Office button systems.
  • The Quick Access Toolbar is at the top left of the window and can be customised with the commands you use most often.
  • Additional Tabs enable you to manage inserted items like the Picture Tools tab which appears to help you edit pictures.
  • Mini Tool Bars enable you to edit text without having to return to the Home tab each time.
  • Icon shortcuts appear on slides offering quick ways to perform tasks.

Slide Layout: 

  • Add content by selecting one of the icons in the slide such as add picture or add clipart
  • Themes are available from the Themes group on the Design menu.
  • Your slides may be set to Landscape or Portrait view using the Slide Orientation button on the Design tab.
  • To move a Placeholder simply select by clicking and drag to a new position or use the keyboard arrows to move it.
  • Page Setup is available on the Design tab and allows you to change the size and orientation of your slides
  • The Show group on the View tab has check boxes which allow you to switch the Rulers, Gridlines and Guides on and off.

Slide View: 

  • You can edit text in Slide View by selecting it and making the corrections directly into the slide
  • Select your text and use the Font group commands on the Home tab to modify font type and size.
  • Right-clicking on selected text will open a shortcut menu and you can edit your font with all the same commands as you would find on the Home tab.
  • The Replace Fonts command in the Editing group on the Home tab allows you to change a particular font throughout the whole presentation in one action.
  • The text alignment settings can be changed using either the Alignment commands in the Paragraph group on the Home tab, or the Mini toolbar.
  • You can locate and change text using the Find and Replace commands in the Editing group on the Home tab.

View Button: 

  • The available views in PowerPoint are Normal, Slide Sorter, Notes Page, Reading View and Slide Show.
  • The tabs in the Slide/Outline View pane to the left of the PowerPoint window allow you to switch between Slide and Outline views.
  • The Slide Sorter view allows you to see all your slides at once and get a coherent view of your presentation.
  • Slide Show may be started from the Slide Show button in the Shortcut Views panel or from the commands in the Slide Show tab.
  • The Notes Page view can be accessed from the command in the Presentation group on the View tab. Notes can be written directly into the Notes panel in Normal view.

Objectives

Introducing PowerPoint: 

  • Identify PowerPoint Functions
  • Start PowerPoint
  • Work with the Ribbon
  • Navigate through the File tab
  • Use Help

Arranging Slides: 

  • Arrange Slide Order
  • Add Slides in Outline View
  • Add Slides in Slide View
  • Use Slide Sorter
  • Duplicate Slides
  • Delete
  • Insert Slides

Creating Presentations: 

  • Create New Presentations
  • Add a New Slide
  • Add different Slide types
  • Apply Themes
  • Edit Themes
  • Undo and Redo

Editing Presentations: 

  • Remove Slides
  • Cut and Paste
  • Use the Clipboard
  • Move Slides
  • Import slides from an Outline
  • Change the content of slides
  • Change the layout of slides

Opening Saving Closing: 

  • Save Presentations
  • Close Presentations
  • Exit PowerPoint
  • Open Existing Presentations
  • Select Recently Used Files
  • Switch Presentations 

Outline View: 

  • Edit text in Outline View
  • Remove Text Attributes
  • Use the Format Painter
  • Use Bullets and Numbering
  • Set Text Order and Levels
  • Collapse and Expand Outlines 

Screen Components: 

  • Identify the Title Bar
  • Use the Ribbon
  • Select Views
  • Use the File tab
  • Use the Quick Access Toolbar
  • Explore additional Tabs
  • Use the Mini Tool Bar
  • Use Icon shortcuts

Slide Layout: 

  • Change Slide Layout
  • Insert text
  • Add content
  • Use Themes
  • Slide orientation
  • Move Placeholders
  • Page Setup
  • Use the Show/Hide Group

Slide View: 

  • Edit text in Slide View
  • Modify Font Type and Size
  • Change Font colours
  • Change fonts on all slides
  • Apply Text Alignment
  • Find and Replace Text 

View Button: 

  • Identify Presentation Views
  • Switch to Outline View
  • Apply Slide View
  • Define Slide Sorter View
  • Run a Slide Show
  • Select Notes Pages View

Course Duration

5.5 Hours

Introducing PowerPoint: 15 Minutes
Arranging Slides: 25 Minutes
Creating Presentations: 25 Minutes
Editing Presentations: 30 Minutes
Opening Saving Closing: 35 Minutes
Outline View: 50 Minutes
Screen Components: 40 Minutes
Slide Layout: 40 Minutes
Slide View: 40 Minutes
View Buttons: 25 Minutes